Data Processing
Services & Solutions
From NCOA and CASS certification to Congressional Appends and Donor Management — Southern Solutions delivers the full spectrum of direct mail data services for non-profit, political, and fundraising organizations.
Core Data Processing Services
Every service is engineered for accuracy, compliance, and speed — so your campaigns are processed correctly, every time.
Direct Mail Data Management
As a premier Direct Mail Computer Service Bureau, we provide a secure home for your donor file. NCOA/CASS is performed periodically in keeping with USPS regulations. Deceased, do-not-mail, and DMA pander records are flagged frequently via multiple processes to prevent future mailings.
- Secure donor file storage and management
- Periodic NCOA/CASS per USPS regulations
- Deceased and do-not-mail suppression
- DMA pander file processing
Merge / Purge Processing
Merge records from multiple data sources while omitting duplicates, do-not-mail suppressions, deceased, and DMA panders. NCOA/CASS is included. We've perfected our own proprietary Merge/Purge system over the last 30 years — no boxed software here.
- Proprietary 30-year refined system
- Multi-source list merging
- Duplicate elimination with precision matching
- NCOA/CASS included on every job
Congressional Appends
With our ever-changing United States Congress, we update our Congressional Senate and House of Representative names daily. As districts get redrawn, we update those too. We also offer Governor appends.
- Daily Congressional name updates
- Congressional District numbers
- House of Representative names
- Senator names (Senior and Junior) + Governor appends
Data Hygiene & Validation
We provide the USPS National Change of Address (NCOA) and CASS validation as a standalone service or as part of our full-service data management. We also convert, reformat, and clean up all kinds of file formats so you end up with a clean, mailable file.
- USPS NCOA processing (48-month database)
- CASS address standardization & certification
- File format conversion and cleanup
- Standalone or bundled with full-service management
Online Bluebook Analytics
A self-serve online Bluebook Analytics Suite to track your organization's mail campaign performance. House, prospect, and caging data are easily imported. Reports can be run by organization, date, job, or job type — output to PDF or Excel.
- Self-serve online analytics dashboard
- House, prospect, and caging imports
- Reports by organization, date, job, or job type
- PDF and Excel export options
List Rental Fulfillment
We work with list owners and brokers to turn around list rental fulfillment orders quickly — typically within hours if not minutes. We don't charge extra for selects, omits, or even previous order omits. Monthly list rental reports included.
- Typical turnaround within hours if not minutes
- No extra charges for selects or omits
- Previous order omits at no cost
- Monthly list rental reports provided
Internal Data Modeling
As a full-service direct mail data management client, we can analyze years of your organization's previous campaign historical data down to a specific individual or prospective donor to determine who to mail to or suppress from your campaigns.
- Historical campaign data analysis
- Individual donor-level modeling
- Prospective donor identification
- Suppression recommendations
Online Donor Management
Your organization's donor file and donation histories are available to view online 24/7 via desktop or mobile browser. Search across all fields, run queries, and retrieve counts based on any criteria you provide.
- 24/7 online access via desktop or mobile
- Full-text search across all donor fields
- Custom query builder for counts
- Donation history tracking
Ready to get started?
Tell us about your project and we'll respond with a detailed quote within one business day.